Whether you’re holding a meeting or a leisure event, a wide range of planning services are available to before and throughout your event.

Convention Planning Services

When it comes to Jacksonville, consider the Visit Jacksonville Services Team as your destination experts

We're at your service! We have the connections to all the resources you’ll need to make your meeting or convention a big success. 

Whether you’re holding a meeting or a leisure event, our wide range of complimentary services are at your disposal before and throughout your event. The Services Team has great relationships with all the first-class companies and community resources, which ensures you have access to the best selection of products and services available in Northeast Florida. To learn more about how we can help with your event, contact Nicole at 904-421-9182, nchapman@visitjacksonville.com or Taylor at 904-421-9158, tterry@visitjacksonville.com.

We’re happy to assist you in any way we can to ensure you and your group has an unforgettable experience during your visit. Print our Summary of Services for your future planning.

Summary of Services

Attendance builders/Pre-Promotion:

  • Visit Jacksonville offers a wide variety of materials and publications to help drive attendance for your upcoming meeting in Jacksonville.
  • For your meeting website — a great, fast-moving promotional video is available for your use, images of the destination and links to popular Visit Jacksonville webpages from our site.
  • Microsite — Attendees can get all the information they need to plan their visit to Jacksonville. A few great features include: welcome letter from your organization, links to your website and destination information.
  • Visitor Magazine — Promote Jacksonville to your attendees at a previous year’s convention. 
  • Pre-promotional posters— we can send you a poster to display at a prior conference to promote.

Group welcome:

  • Welcome letter from Mayor Brown: Your services team will assist in securing a welcome letter from City of Jacksonville Mayor Alvin Brown. (minimum of 30-day notice is required)
  • Welcome letter from Jacksonville Regional Chamber of Commerce or JAXUSA Partnership: Your services team will assist in securing a welcome letter from the leaders at the Chamber.
  • Coordinate entertainment with The Jacksonville Landing during your conference dates.
  • Registration staffing — We can connect your group with local staffing agencies.
  • Plastic registration bags —Plastic bags are 9" x 13" and can accommodate most registration materials. They are blue bags featuring the Visit Jacksonville logo and can be purchased for $0.30 each.

Media assistance:

  • Local media contact list: We can provide an updated press list to contact Jacksonville media outlets with details of your event.
  • How to get your Event Covered: We can offer press release tips, templates and examples for the best coverage of your event.

Social Media

Stay up-to-date on what’s new in Jacksonville by following us on our social media accounts or on the Only in Jax website. We offer a variety of ways to interact with our staff, find out what’s happening around town, ask locals questions or post your favorite photo while in town. Share your Jacksonville experience by using the #onlyinjax.



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Make attendees feel welcome with promotional materials.

Event Promotion Materials

The Visit Jacksonville team will ensure you have the right materials to promote your…

Event Promotion Materials

Promotional materials get attendees excited about their upcoming trip and help them to experience Jacksonville to the fullest while in town.

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Community Service Project

We've partnered with HandsOn Jacksonville to offer volunteer and service opportunities for…

Community Service Project

Give back while your group is in Jax!

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Maximize attendee engagement with a Fitzeal break.

Win A Free Fitzeal Fitness Break

Visit Jacksonville has teamed up with Fitzeal to offer your group an added perk. Any…

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Feedback

  • The owners are thrilled with how the meeting went, and they loved Jacksonville. Nothing they would change. The Hyatt went out of their way to smile and be helpful. Jacksonville is fabulous, it was great to be on the river. All of the contractors were very happy with the venue and meeting. I want to put Jacksonville in our meeting rotation!”~Kate Schifle, Director of Seminar Management for National Comfort Institute

  • I was in Jacksonville, Florida this week for the AAPC annual Conference. I wish to commend American Coach Lines for the excellent service provided during the Conference. I was so impressed that there was a live person in front of the Crowne Plaza on Monday morning to make sure we had prompt service to the Convention Center. The service back and forth each day was extremely prompt and the drivers were so courteous. Everyone I heard talking about the service made positive comments - I never heard one negative remark about the service during the entire Conference. I have been to other conferences where shuttles were involved and I have never experienced the excellent service provided in Jacksonville. KUDOS for an excellent job. Thank you so much. Please pass this on to everyone involved. They deserve to know what a wonderful job they did. ”~Marty Sloop, AAPC June 2010

  • We all loved the area, it was beautiful and interesting and we are planning on coming back.”~Ellie O'Neill, Diamond Tours

  • Feedback from attendees was ?Best ever reunion!" And it was our 19th!”~James Horn, USS Haynsworth

  • A thank you for the fabulous gift in my room today! A wonderful surprise at the end of my day! I am so excited to bring one of my groups to Jacksonville. I love this destination and hope to bring my other groups here as well.”~Pam Soules, Winmark Corporation


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