Whether you’re holding a meeting or a leisure event, a wide range of planning services are available to before and throughout your event.

Convention Planning Services

When it comes to Jacksonville, consider the Visit Jacksonville Services Team as your destination experts

We're at your service! We have the connections to all the resources you’ll need to make your meeting or convention a big success. 

Whether you’re holding a meeting or a leisure event, our wide range of complimentary services are at your disposal before and throughout your event. The Services Team has great relationships with all the first-class companies and community resources, which ensures you have access to the best selection of products and services available in Northeast Florida. To learn more about how we can help with your event, contact Nicole at 904-421-9182, nchapman@visitjacksonville.com or Taylor at 904-421-9158, tterry@visitjacksonville.com.

We’re happy to assist you in any way we can to ensure you and your group has an unforgettable experience during your visit.

Summary of Services

Attendance builders/Pre-Promotion:

  • Visit Jacksonville offers a wide variety of materials and publications to help drive attendance for your upcoming meeting in Jacksonville.
  • For your meeting website — a great, fast-moving promotional video is available for your use and links to popular Visit Jacksonville webpage from our site.
  • Microsite — Attendees can get all the information they need to plan their visit to Jacksonville. A few great features include: welcome letter from your organization, links to your website and destination information.
  • Visitor Magazine — Promote Jacksonville to your attendees at a previous year’s convention. 
  • Pre-promotional posters— we can send you a poster to display at a prior conference to promote.

Group welcome:

  • Welcome letter from Mayor Brown: Your services team will assist in securing a welcome letter from City of Jacksonville Mayor Alvin Brown. (minimum of 30-day notice is required)
  • Welcome letter from Jacksonville Regional Chamber of Commerce or JAXUSA Partnership: Your services team will assist in securing a welcome letter from the leaders at the Chamber.
  • Coordinate entertainment with The Jacksonville Landing during your conference dates.
  • Registration staffing — We can connect your group with local staffing agencies.
  • Plastic registration bags —Plastic bags are 9" x 13" and can accommodate most registration materials. They are blue bags featuring the Visit Jacksonville logo and can be purchased for $0.30 each.

Media assistance:

  • Local media contact list: We can provide an updated press list to contact Jacksonville media outlets with details of your event.
  • How to get your Event Covered: We can offer press release tips, templates and examples for the best coverage of your event.

Social Media

Stay up-to-date on what’s new in Jacksonville by following us on our social media accounts. We offer a variety of ways to interact with our staff, fiond out what’s happening around town, ask locals’ questions or post your favorite photo while in town. Share your Jacksonville experience by using the #onlyinjax.


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Meetings Email Signup

Click "learn more" to receive our newsletter for meetings and event professionals.

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Rfp vip meetings

RFP VIP Meetings Ad

Meeting Planners: Submit an RFP for a chance to win a free trip to any event in Jax!

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Make attendees feel welcome with promotional materials.

Event Promotion Materials

The Visit Jacksonville team will ensure you have the right materials to promote your…

Event Promotion Materials

Promotional materials get attendees excited about their upcoming trip and help them to experience Jacksonville to the fullest while in town.

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Community Service Project

We've partnered with HandsOn Jacksonville to offer volunteer and service opportunities for…

Community Service Project

Give back while your group is in Jax!

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Maximize attendee engagement with a Fitzeal break.

Win A Free Fitzeal Fitness Break

Visit Jacksonville has teamed up with Fitzeal to offer your group an added perk. Any…

Win A Free Fitzeal Fitness Break

Submit your RFP today to win a Free Fitzeal Fitness Break!

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City-Wide EventsFeatured Events
Jacksonville Landing Market

Jacksonville Landing Market

The Jacksonville Landing

The Jacksonville Landing Friday Market takes place every Friday from 10 a.m. – 2 p.m. in the Market area on the first floor of The Jacksonville Landing. The Friday Market features beautiful displays of art, jewelry, unique gifts and more.

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  • Friday, October 31, 2014
    $5 Fridays at MOSH

    $5 Fridays at MOSH

    Every Friday, come to MOSH to enjoy $5 admission and extended hours.

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  • Friday, October 31, 2014
    Visit Jacksonville

    Adult Twilight BYOB Cruise

    Featuring guitarist Jim Barcaro, this sunset cruise is designed especially for adults and is one of the finest ways to end the day or begin the night. The view on the…

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  • Friday, October 31, 2014
    Visit Jacksonville

    Adult Twilight BYOB Cruise

    Featuring guitarist Jim Barcaro, this sunset cruise is designed especially for adults and is one of the finest ways to end the day or begin the night. The view on the…

    More
  • Friday, October 31, 2014
    Visit Jacksonville

    Florida/Georgia Pep Rally Dance Party

    Doors open at 6 p.m.

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  • Friday, October 31, 2014
    Visit Jacksonville

    DJ Capone and Company with Host Chris Cantillo

    DJ Capone and Company with host Chris Cantillo 7 p.m.-2 a.m. and live music by Austin Park 9 p.m. - 2 a.m. on the Coca-Cola Riverfront Stage.

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  • Friday, October 31, 2014
    Visit Jacksonville

    Hypnotist Rich Guzzi @ The Comedy Zone

    Watch as Rich invites volunteers from the audience and hypnotizes them right before your eyes. Then laugh till it hurts as he then puts them into the most outrageously…

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  • Friday, October 31, 2014
    Visit Jacksonville

    Halloween Hockey Night

    The Gators and Bulldogs battle it out on the ice on the night before the football game.

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  • Friday, October 31, 2014
    Visit Jacksonville

    Live Music: Kracka Jaxx

    Live music by Kracka Jaxx 8pm

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  • Friday, October 31, 2014
    Visit Jacksonville

    XXXtrreme Hypnotist hRich Guzzi @ The Comedy Zone

    People dressed in outrageous costumes will end up on stage hypnotized and be doing the most hysterically erotic acts you have every seen. This show is oh so dirty but oh…

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Local Experts | All Blogs

  • Kacie Couch
  • Gary Sass
  • Captain Dave Sipler
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Blogs by Kacie Couch
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Jacksonville Social