Whether you’re holding a meeting or a leisure event, a wide range of planning services are available to before and throughout your event.

Convention Planning Services

When it comes to Jacksonville, consider the Visit Jacksonville Services Team as your destination experts

We're at your service! We have the connections to all the resources you’ll need to make your meeting or convention a big success. 

Whether you’re holding a meeting or a leisure event, our wide range of complimentary services are at your disposal before and throughout your event. The Services Team has great relationships with all the first-class companies and community resources, which ensures you have access to the best selection of products and services available in Northeast Florida. To learn more about how we can help with your event, contact Nicole at 904-421-9182, nchapman@visitjacksonville.com or Taylor at 904-421-9158, tterry@visitjacksonville.com.

We’re happy to assist you in any way we can to ensure you and your group has an unforgettable experience during your visit.

Summary of Services

Attendance builders/Pre-Promotion:

  • Visit Jacksonville offers a wide variety of materials and publications to help drive attendance for your upcoming meeting in Jacksonville.
  • For your meeting website — a great, fast-moving promotional video is available for your use and links to popular Visit Jacksonville webpage from our site.
  • Microsite — Attendees can get all the information they need to plan their visit to Jacksonville. A few great features include: welcome letter from your organization, links to your website and destination information.
  • Visitor Magazine — Promote Jacksonville to your attendees at a previous year’s convention. 
  • Pre-promotional posters— we can send you a poster to display at a prior conference to promote.

Group welcome:

  • Welcome letter from Mayor Brown: Your services team will assist in securing a welcome letter from City of Jacksonville Mayor Alvin Brown. (minimum of 30-day notice is required)
  • Welcome letter from Jacksonville Regional Chamber of Commerce or JAXUSA Partnership: Your services team will assist in securing a welcome letter from the leaders at the Chamber.
  • Coordinate entertainment with The Jacksonville Landing during your conference dates.
  • Registration staffing — We can connect your group with local staffing agencies.
  • Plastic registration bags —Plastic bags are 9" x 13" and can accommodate most registration materials. They are blue bags featuring the Visit Jacksonville logo and can be purchased for $0.30 each.

Media assistance:

  • Local media contact list: We can provide an updated press list to contact Jacksonville media outlets with details of your event.
  • How to get your Event Covered: We can offer press release tips, templates and examples for the best coverage of your event.

Social Media

Stay up-to-date on what’s new in Jacksonville by following us on our social media accounts. We offer a variety of ways to interact with our staff, fiond out what’s happening around town, ask locals’ questions or post your favorite photo while in town. Share your Jacksonville experience by using the #onlyinjax.


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Discover the best of Jacksonville with Active Escapes. Providing DMC services for all of NE Florida, Active Escapes specializes in planning excursions, tours, events, and transportation for corporate, association, reunion, and leisure groups. Explore, tour, and…

1177 Garrison Drive
St. Augustine, FL 32092-
Phone: 904-230-8787

Discover the best of Jacksonville with Active Escapes. Providing DMC services for all of NE Florida, Active Escapes specializes in planning excursions, tours, events, and transportation for corporate, association, reunion, and leisure groups. Explore, tour, and…

1177 Garrison Drive
St. Augustine, FL 32092-
Phone: 904-230-8787

Northeast Florida's premier event rental company providing tents,tables,chairs, linens, lighting, dance floor, staging and more.

4539 St. Augustine Rd, Suite 1
Jacksonville, FL 32207
Phone:

Ashley Street Catering specializes in corporate and private events for both large and small groups. From southern favorites to classic party foods. Invest in the best and contact us today!

613 W. Ashley St.
JACKSONVILLE, FL 32202
Phone: 904-354-4162
Fax: 904-791-4360

Beachview Event Rentals & Design is a full-service rental company with the quality inventory and unique designs to make your event a huge success. Since 1999, we’ve been wowing clients and their guests with an extensive selection of event rentals including:…

2720 Park Street, Suite 206
JACKSONVILLE, FL 32205
Phone: 8777827368
Fax: 912 510 3820


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Meetings Email Signup

Click "learn more" to receive our newsletter for meetings and event professionals.

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Featured PagesFeatured Pages
Make attendees feel welcome with promotional materials.

Event Promotion Materials

The Visit Jacksonville team will ensure you have the right materials to promote your…

Event Promotion Materials

Promotional materials get attendees excited about their upcoming trip and help them to experience Jacksonville to the fullest while in town.

Learn More
Featured PagesFeatured Pages

Community Service Project

We've partnered with HandsOn Jacksonville to offer volunteer and service opportunities for…

Community Service Project

Give back while your group is in Jax!

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Featured PagesFeatured Pages
Maximize attendee engagement with a Fitzeal break.

Win A Free Fitzeal Fitness Break

Visit Jacksonville has teamed up with Fitzeal to offer your group an added perk. Any…

Win A Free Fitzeal Fitness Break

Submit your RFP today to win a Free Fitzeal Fitness Break!

Learn More
City-Wide EventsFeatured Events
Visit Jacksonville

Branch & Dean

Maverick's at the Landing

Home for the Holidays Branch & Dean Featuring All Your Favorite Home Grown Artists with special performances by: Jamie Davis, Steven Flowers Band, Amber DelaCruz, and Alexandria Dimitri National Celebrity Ambassadors for the Cystic Fibrosis Foundat

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  • Thursday, December 18, 2014
    Visit Jacksonville

    Josh Gracin

    Up Close and Personal Holiday Performance Josh Gracin All Military in FREE with Proper ID Everyone that brings a toy with receive their 1st Drink…

    More
  • Thursday, December 18, 2014
    Visit Jacksonville

    Christmas Acoustic Concert

    Christmas Acoustic Concert with Josh Gracin at Mavericks. Doors open at 6 p.m.

    More
  • Saturday, November 29, 2014
    Visit Jacksonville

    High Tea at One Ocean

    Offered Daily from November 29th through December 23rd, 2014 Selection of | Gourmet & Herbal Teas & Prosecco Selection of | Assorted Patries and Sandwiches Set in the…

    More
  • Saturday, November 29, 2014
    Visit Jacksonville

    Synchronized Nightly Tree Light Shows

    Featuring all new light synchronization and music for the 2014 season! The Landing's 56-foot-tree comes alive each evening performing a 10-minute synchronized light show…

    More
  • Wednesday, December 3, 2014
    Visit Jacksonville

    2014 Holiday on the River Concert and Dance Series

    Daily and evening live performances by local schools, churches and dance groups. Performances take place in front of the 56-foot Christmas tree in the Courtyard during…

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  • Thursday, December 18, 2014
    Visit Jacksonville

    Grand Opening of Xclusive Xcessive Ladies Night @ Taste!

    Newest upscale Thursday night to hit Jacksonville!! XCLUSIVE XCESSIVE LADIES NIGHT brought to you by Taste!! DJ SHOTGUN spinning the best House, Top 40 Remixes &…

    More
  • Thursday, December 18, 2014
    Visit Jacksonville

    The Andrew Kennedy Comedy Show @ the Comedy Club of Jacksonville

    Andrew Kennedy headlines five shows over (3) days! Show times: Thurs/Fri/ Sat @ 8:04 pm. and Fri/Sat @ 10:10 pm. Doors ope at 7:00 pm for the early shows and 9:50 pm for…

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  • Friday, December 19, 2014
    Jacksonville Landing Market

    Jacksonville Landing Market

    The Jacksonville Landing Friday Market takes place every Friday from 10 a.m. – 2 p.m. in the Market area on the first floor of The Jacksonville Landing. The Friday…

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  • Friday, December 19, 2014
    $5 Fridays at MOSH

    $5 Fridays at MOSH

    Every Friday, come to MOSH to enjoy $5 admission and extended hours.

    More

Feedback

  • Feedback from attendees was ?Best ever reunion!" And it was our 19th!”~James Horn, USS Haynsworth

  • "With such a vast array of activities and sites, Jacksonville is a fantastic destination to explore."”~Patrice Raplee, Oct. 26, 2010

  • We loved everything about Jacksonville! Our survey ratings from participants were the highest we have seen in years! Thank you.”~Dana Erickson, Walden University

  • You guys were so very helpful ... one stop shopping made my work easier. I have never worked with a CVB that offered as much or was as attentive.”~Grace Taylor, CMC Recycling (Commercial Metals Company)

  • I was in Jacksonville, Florida this week for the AAPC annual Conference. I wish to commend American Coach Lines for the excellent service provided during the Conference. I was so impressed that there was a live person in front of the Crowne Plaza on Monday morning to make sure we had prompt service to the Convention Center. The service back and forth each day was extremely prompt and the drivers were so courteous. Everyone I heard talking about the service made positive comments - I never heard one negative remark about the service during the entire Conference. I have been to other conferences where shuttles were involved and I have never experienced the excellent service provided in Jacksonville. KUDOS for an excellent job. Thank you so much. Please pass this on to everyone involved. They deserve to know what a wonderful job they did. ”~Marty Sloop, AAPC June 2010


Local Experts | All Blogs

  • Local Expert Guest
  • Kacie Couch
  • Denise M. Reagan
  • Void Magazine
  • Captain Dave Sipler
Blogs by Local Expert Guest
Blogs by Kacie Couch
  • Think pink!

    July 30, 2014 5:02 pm EDT

    When you think of a pink bird, what is the first thing that comes to your mind? For most people, it would be a flamingo. The flamingo is a very beautiful (and very pink) bird, but it is not a local species to say the least. Lucky for us, we have our own species of pink bird wading in our North Florida waters!

  • Fort Clinch Offers ‘Step into the Past,’ Great Eco-Adventure

    May 29, 2014 4:56 pm EDT

    “What a strange looking bird!” exclaimed the bearded man as we looked up at the helicopter flying overhead. It was a beautiful day in July and we were standing outside. I was wearing a sundress that came down to my knees and he was decked out in a woolen long-sleeved uniform. In JULY… In Florida. This was right after he called me a “jezebel,” no less.

Blogs by Denise M. Reagan
  • ‘Project Atrium’ photographer focuses on details

    December 12, 2014 4:18 pm EST

    Angela Strassheim creates images that are more like paintings than photographs. “I don’t take pictures. I make photographs,” Strassheim said. “Everything in a photograph is there because I decided it would be there.”

  • Catalogue Helps Visitors Get Behind ‘Get Real’

    October 22, 2014 12:32 pm EDT

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  • A Declaration of Independent Theater

    October 16, 2014 1:45 pm EDT

    A small theater in the heart of the Five Points neighborhood has made a big impact on Jacksonville’s movie tastes.

  • The Art of the Brain

    September 30, 2014 12:05 pm EDT

    MOCA Jacksonville ‘Project Atrium’ artist explores the mind’s circuitry in a monumental textile installation

  • Art Walks All the Time

    September 22, 2014 2:05 pm EDT

    Pick a day and a neighborhood and you’ll find a place to absorb local art.

Blogs by Void Magazine
  • Growing Jax – A Guide to Our Regional Farmers Markets

    September 12, 2014 3:08 pm EDT

    According to critics, the most problematic feature of our region is the geographic size of Jacksonville. It’s just a really big city. If you drove from Baldwin in West Jacksonville, all the way to where Atlantic Boulevard dumps you on the ocean, it would take you almost an hour – and you would have never left the city limits of Jacksonville.

  • The Fantasy Football Food Experience — Eat like a local on gameday

    September 12, 2014 2:49 pm EDT

    Over the past two years, Shad Khan and the leadership of the Jacksonville Jaguars have made extensive efforts to transform the team from relative obscurity (for those outside Duval) into one of the most visible franchises in the league.

  • Coffee Shop Review – Bold Bean Coffee Roasters

    July 10, 2014 4:55 pm EDT

    Out with the old, in with the bold! Bold Bean Coffee Roasters has just opened its second location in South Jacksonville Beach, ironically where the old Starbucks was located. Bold Bean specializes in handmade, single-origin coffee, espresso beverages, craft beer and a community-orientated atmosphere.

  • Top Ten Romantic Restaurants in Jacksonville

    June 10, 2014 5:31 pm EDT

    What makes a restaurant romantic? If you’re not sure, you probably ought to ask someone female. When I asked my husband for his suggestions for this article, he said, “Is Guzzle Pipes and Gutty Works open yet?” Having an excellent beer list is not usually high on the list of most women’s romance requirements.

  • Locally Brewed Beers Perfect for The Summer

    June 02, 2014 12:02 pm EDT

    We all love a nice summer night with friends and a cool beer in our hand. This list will be your locally-brewed beer guide for the summer, no matter the occasion.

Blogs by Captain Dave Sipler
  • It’s All About “Sport Fishing”

    August 05, 2014 1:58 pm EDT

    July was, and August will be too..... Teeth Month, aboard Capt Dave's Jettywolf. From Barracuda's to Sharks, it's all about "Sport Fishing" for the BIG ONES!

  • Summer Fishing

    July 10, 2014 3:31 pm EDT

    Hello Anglers! Summer has been here for quit a while in N.E. Florida. Most of you don't really care what month the calendar says. As a fisherman, I call it summer when the Spanish Mackerel show up at the inlet. And that happened back in May!

  • Redfish are Biting!

    May 29, 2014 5:01 pm EDT

    Hello Folks, Captain Dave Sipler here.....I'm going to tell you all about Jacksonville's fishing opportunities every month for the next six months.


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