Whether you’re holding a meeting or a leisure event, a wide range of planning services are available to before and throughout your event.

Convention Planning Services

When it comes to Jacksonville, consider the Visit Jacksonville Services Team as your destination experts.

We're at your service! We have the connections to all the resources you’ll need to make your meeting or convention a big success. 

Whether you’re holding a meeting or a leisure event, our wide range of complimentary services are at your disposal before and throughout your event. The Services Team has great relationships with all the first-class companies and community resources, which ensures you have access to the best selection of products and services available in Northeast Florida. To learn more about how we can help with your event, contact Nicole at 904-421-9182, nchapman@visitjacksonville.com or Taylor at 904-421-9158, tterry@visitjacksonville.com.

We’re happy to assist you in any way we can to ensure you and your group has an unforgettable experience during your visit. Print our Summary of Services for your future planning.

Summary of Services

Attendance builders/Pre-Promotion:

  • Visit Jacksonville offers a wide variety of materials and publications to help drive attendance for your upcoming meeting in Jacksonville.
  • For your meeting website — a great, fast-moving promotional video is available for your use, images of the destination and links to popular Visit Jacksonville webpages from our site.
  • Microsite — Attendees can get all the information they need to plan their visit to Jacksonville. A few great features include: welcome letter from your organization, links to your website and destination information.
  • Visitor Magazine — Promote Jacksonville to your attendees at a previous year’s convention. 
  • Pre-promotional posters— we can send you a poster to display at a prior conference to promote.

Group welcome:

  • Welcome letter from Mayor Brown: Your services team will assist in securing a welcome letter from City of Jacksonville Mayor Alvin Brown. (minimum of 30-day notice is required)
  • Welcome letter from Jacksonville Regional Chamber of Commerce or JAXUSA Partnership: Your services team will assist in securing a welcome letter from the leaders at the Chamber.
  • Coordinate entertainment with The Jacksonville Landing during your conference dates.
  • Registration staffing — We can connect your group with local staffing agencies.
  • Plastic registration bags —Plastic bags are 9" x 13" and can accommodate most registration materials. They are blue bags featuring the Visit Jacksonville logo and can be purchased for $0.30 each.

Media assistance:

  • Local media contact list: We can provide an updated press list to contact Jacksonville media outlets with details of your event.
  • How to get your Event Covered: We can offer press release tips, templates and examples for the best coverage of your event.

Social Media

Stay up-to-date on what’s new in Jacksonville by following us on our social media accounts or on the Only in Jax website. We offer a variety of ways to interact with our staff, find out what’s happening around town, ask locals questions or post your favorite photo while in town. Share your Jacksonville experience by using the #onlyinjax.



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Visit Jacksonville

VSA Festival at the Cummer Museum of Art & Gardens

Cummer Museum of Art & Gardens

During our VSA (Very Special Arts) Festival, we will be open to the public. However, interior traffic patterns at the Museum may be altered.

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    Free Tuesdays at the Cummer Museum

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  • Wednesday, May 4, 2016
    Visit Jacksonville

    VSA Festival at the Cummer Museum of Art & Gardens

    During our VSA (Very Special Arts) Festival, we will be open to the public. However, interior traffic patterns at the Museum may be altered.

    More Info
  • Wednesday, May 4, 2016
    Destination: Dino

    Destination: Dino

    Come see Jacksonville Zoo and Gardens’ newest exhibit! Be transported through time in our own backyard and see 25 life-like dinosaurs hidden in the…

    More Info

Feedback

  • If you want to have a meeting in a city that really understands the importance of creating a partnership Jacksonville is the place. AECT has held two National Conventions with 1000 attendees each time and the ratings were extremely high. The airport is accessible from many major hubs and the transportation to the Hyatt Regency-Riverfront was easy and quick. This city and the Visit Jacksonville group know how to make meetings successful. They get what it means to form a partnership!”~Phillip Harris Ed.D., Executive Director, AECT

  • Visit Jacksonville always goes the extra miles. Thank you.”~Volume Burks, Florida Black Expo

  • Because of your efforts, we are in a much better position to negotiation with our vendors who share our goals and objectives.”~Ann Koralewski, Meeting Planner, Div. of Continuing Education, University of Florida

  • The owners are thrilled with how the meeting went, and they loved Jacksonville. Nothing they would change. The Hyatt went out of their way to smile and be helpful. Jacksonville is fabulous, it was great to be on the river. All of the contractors were very happy with the venue and meeting. I want to put Jacksonville in our meeting rotation!”~Kate Schifle, Director of Seminar Management for National Comfort Institute

  • You guys were so very helpful ... one stop shopping made my work easier. I have never worked with a CVB that offered as much or was as attentive.”~Grace Taylor, CMC Recycling (Commercial Metals Company)


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