Whether you’re holding a meeting or a leisure event, a wide range of planning services are available to before and throughout your event.

Convention Planning Services

When it comes to Jacksonville, consider the Visit Jacksonville Services Team as your destination experts.

We're at your service! We have the connections to all the resources you’ll need to make your meeting or convention a big success. 

Whether you’re holding a meeting or a leisure event, our wide range of complimentary services are at your disposal before and throughout your event. The Services Team has great relationships with all the first-class companies and community resources, which ensures you have access to the best selection of products and services available in Northeast Florida. To learn more about how we can help with your event, contact Nicole at 904-421-9182, nchapman@visitjacksonville.com or Taylor at 904-421-9158, tterry@visitjacksonville.com.

We’re happy to assist you in any way we can to ensure you and your group has an unforgettable experience during your visit. Print our Summary of Services for your future planning.

Summary of Services

Attendance builders/Pre-Promotion:

  • Visit Jacksonville offers a wide variety of materials and publications to help drive attendance for your upcoming meeting in Jacksonville.
  • For your meeting website — a great, fast-moving promotional video is available for your use, images of the destination and links to popular Visit Jacksonville webpages from our site.
  • Microsite — Attendees can get all the information they need to plan their visit to Jacksonville. A few great features include: welcome letter from your organization, links to your website and destination information.
  • Visitor Magazine — Promote Jacksonville to your attendees at a previous year’s convention. 
  • Pre-promotional posters— we can send you a poster to display at a prior conference to promote.

Group welcome:

  • Welcome letter from Mayor Brown: Your services team will assist in securing a welcome letter from City of Jacksonville Mayor Alvin Brown. (minimum of 30-day notice is required)
  • Welcome letter from Jacksonville Regional Chamber of Commerce or JAXUSA Partnership: Your services team will assist in securing a welcome letter from the leaders at the Chamber.
  • Coordinate entertainment with The Jacksonville Landing during your conference dates.
  • Registration staffing — We can connect your group with local staffing agencies.
  • Plastic registration bags —Plastic bags are 9" x 13" and can accommodate most registration materials. They are blue bags featuring the Visit Jacksonville logo and can be purchased for $0.30 each.

Media assistance:

  • Local media contact list: We can provide an updated press list to contact Jacksonville media outlets with details of your event.
  • How to get your Event Covered: We can offer press release tips, templates and examples for the best coverage of your event.

Social Media

Stay up-to-date on what’s new in Jacksonville by following us on our social media accounts or on the Only in Jax website. We offer a variety of ways to interact with our staff, find out what’s happening around town, ask locals questions or post your favorite photo while in town. Share your Jacksonville experience by using the #onlyinjax.



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Jacksonville is a Top 50 Meeting Destinations in the United States by Cvent.

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Make attendees feel welcome with promotional materials.

Event Promotion Materials

The Visit Jacksonville team will ensure you have the right materials to promote your…

Event Promotion Materials

Promotional materials get attendees excited about their upcoming trip and help them to experience Jacksonville to the fullest while in town.

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Community Service Project

We've partnered with HandsOn Jacksonville to offer volunteer and service opportunities for…

Community Service Project

Give back while your group is in Jax!

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Visit Jacksonville

Eco-Shrimping Tour

Amelia River Cruises

An interactive exploration of the St. Marys River Basin, our guests will be coached on the operation of an Otter Trawl shrimp net. Historically developed in Fernandina, this net is similar to the nets used by the commercial shrimp industry today. Deploying and retrieving the net is part of the hands-on experience. The catch will then be displayed in an on-board aquarium and each of the creatures will be identified and released back into the wild. We continue to explore the backwaters and tidal creeks that make up this estuary before returning to historic Fernandina Beach.

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  • Saturday, August 29, 2015
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    Cumberland Island Tour

    One of our most popular tours, this excursion offers an extensive and rich history of Amelia and Cumberland Island with views of wildlife along the way. We cruise by…

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  • Saturday, August 29, 2015
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    Beach Creek Tour

    2:30 pm, 7 days per week This afternoon tour is a nice blend of history and nature, including a trip up Beach Creek with a beautiful view of the salt marshes and bird…

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  • Saturday, August 29, 2015
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    Adult Twilight “BYOB” Cruise

    Departure time varies seasonally*, Thursday through Saturday This sunset cruise is designed especially for adults and is one of the finest ways to end the day or begin…

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  • Saturday, August 29, 2015
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    Family Friendly Sunset Cruise

    7 days per week This tour offers a relaxing way for the whole family to take in Florida’s first sunset and hear an abbreviated history of the area. Reservations are…

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  • Saturday, August 29, 2015
    Visit Jacksonville

    San Antonio Scorpions vs Jacksonville Armada

    For more information, please visit: www.armadafc.com

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  • Saturday, August 29, 2015
    Visit Jacksonville

    Planter’s House Tours at the Kingsley Plantation

    Ranger guided tours are available Saturday and Sunday at 11:00 and 3:00. House tours are limited to 12 people by reservation only. Call (904) 251-3537 for more details or…

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  • Wednesday, August 12, 2015
    Visit Jacksonville

    Harvey

    Elwood P. Dowd is a delightfully eccentric bachelor living in a small town that isn’t quite aware that its newest citizen is a 6’3” white (invisible to some) rabbit…

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  • Thursday, August 13, 2015
    Visit Jacksonville

    Harvey

    Elwood P. Dowd is a delightfully eccentric bachelor living in a small town that isn’t quite aware that its newest citizen is a 6’3” white (invisible to some) rabbit…

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  • Friday, August 14, 2015
    Visit Jacksonville

    Harvey

    Elwood P. Dowd is a delightfully eccentric bachelor living in a small town that isn’t quite aware that its newest citizen is a 6’3” white (invisible to some) rabbit…

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The Visit Jacksonville Blog

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