Whether you’re holding a meeting or a leisure event, a wide range of planning services are available to before and throughout your event.

Convention Planning Services

When it comes to Jacksonville, consider the Visit Jacksonville Services Team as your destination experts

We're at your service! We have the connections to all the resources you’ll need to make your meeting or convention a big success. 

Whether you’re holding a meeting or a leisure event, our wide range of complimentary services are at your disposal before and throughout your event. The Services Team has great relationships with all the first-class companies and community resources, which ensures you have access to the best selection of products and services available in Northeast Florida. To learn more about how we can help with your event, contact Nicole at 904-421-9182, nchapman@visitjacksonville.com or Taylor at 904-421-9158, tterry@visitjacksonville.com.

We’re happy to assist you in any way we can to ensure you and your group has an unforgettable experience during your visit.

Summary of Services

Attendance builders/Pre-Promotion:

  • Visit Jacksonville offers a wide variety of materials and publications to help drive attendance for your upcoming meeting in Jacksonville.
  • For your meeting website — a great, fast-moving promotional video is available for your use and links to popular Visit Jacksonville webpage from our site.
  • Microsite — Attendees can get all the information they need to plan their visit to Jacksonville. A few great features include: welcome letter from your organization, links to your website and destination information.
  • Visitor Magazine — Promote Jacksonville to your attendees at a previous year’s convention. 
  • Pre-promotional posters— we can send you a poster to display at a prior conference to promote.

Group welcome:

  • Welcome letter from Mayor Brown: Your services team will assist in securing a welcome letter from City of Jacksonville Mayor Alvin Brown. (minimum of 30-day notice is required)
  • Welcome letter from Jacksonville Regional Chamber of Commerce or JAXUSA Partnership: Your services team will assist in securing a welcome letter from the leaders at the Chamber.
  • Coordinate entertainment with The Jacksonville Landing during your conference dates.
  • Registration staffing — We can connect your group with local staffing agencies.
  • Plastic registration bags —Plastic bags are 9" x 13" and can accommodate most registration materials. They are blue bags featuring the Visit Jacksonville logo and can be purchased for $0.30 each.

Media assistance:

  • Local media contact list: We can provide an updated press list to contact Jacksonville media outlets with details of your event.
  • How to get your Event Covered: We can offer press release tips, templates and examples for the best coverage of your event.

Social Media

Stay up-to-date on what’s new in Jacksonville by following us on our social media accounts. We offer a variety of ways to interact with our staff, fiond out what’s happening around town, ask locals’ questions or post your favorite photo while in town. Share your Jacksonville experience by using the #onlyinjax.


Results 1 - 12 of 48

Discover the best of Jacksonville with Active Escapes. Providing DMC services for all of NE Florida, Active Escapes specializes in planning excursions, tours, events, and transportation for corporate, association, reunion, and leisure groups. Explore, tour, and…

1177 Garrison Drive
St. Augustine, FL 32092-
Phone: 904-230-8787

Discover the best of Jacksonville with Active Escapes. Providing DMC services for all of NE Florida, Active Escapes specializes in planning excursions, tours, events, and transportation for corporate, association, reunion, and leisure groups. Explore, tour, and…

1177 Garrison Drive
St. Augustine, FL 32092-
Phone: 904-230-8787

Northeast Florida's premier event rental company providing tents,tables,chairs, linens, lighting, dance floor, staging and more.

4539 St. Augustine Rd, Suite 1
Jacksonville, FL 32207
Phone:

Ashley Street Catering specializes in corporate and private events for both large and small groups. From southern favorites to classic party foods. Invest in the best and contact us today!

613 W. Ashley St.
JACKSONVILLE, FL 32202
Phone: 904-354-4162
Fax: 904-791-4360

Beachview Event Rentals & Design is a full-service rental company with the quality inventory and unique designs to make your event a huge success. Since 1999, we’ve been wowing clients and their guests with an extensive selection of event rentals including:…

2720 Park Street, Suite 206
JACKSONVILLE, FL 32205
Phone: 8777827368
Fax: 912 510 3820


Jax-email-240x200

Meetings Email Signup

Click "learn more" to receive our newsletter for meetings and event professionals.

Learn More
Featured PagesFeatured Pages
Make attendees feel welcome with promotional materials.

Event Promotion Materials

The Visit Jacksonville team will ensure you have the right materials to promote your…

Event Promotion Materials

Promotional materials get attendees excited about their upcoming trip and help them to experience Jacksonville to the fullest while in town.

Learn More
Featured PagesFeatured Pages

Community Service Project

We've partnered with HandsOn Jacksonville to offer volunteer and service opportunities for…

Community Service Project

Give back while your group is in Jax!

Learn More
Featured PagesFeatured Pages
Maximize attendee engagement with a Fitzeal break.

Win A Free Fitzeal Fitness Break

Visit Jacksonville has teamed up with Fitzeal to offer your group an added perk. Any…

Win A Free Fitzeal Fitness Break

Submit your RFP today to win a Free Fitzeal Fitness Break!

Learn More
City-Wide EventsFeatured Events
Visit Jacksonville

Thanksgiving at Azurea

Azurea Lounge at One Ocean Resort

Thursday, November 27th Ala carte Menu Price Range | Beginnings - $8 to $15, Entree - $22 to $28 Children's Menu is available Breakfast Service | Available until 11:30AM Brunch Menu | Available 11:30AM to 2PM (Dinner with Breakfast Options) Thanksg

More
  • Thursday, November 27, 2014
    Visit Jacksonville

    Thanksgiving Day Dining at Hyatt Regency Jacksonville Riverfront

    Make this Thanksgiving a little more relaxing for you and your family by joining the Hyatt Regency Jacksonville Riverfront for special Thanksgiving Day dining on Thursday,…

    More
  • Thursday, November 27, 2014
    Visit Jacksonville

    Grand Opening of Xclusive Xcessive Ladies Night @ Taste!

    Newest upscale Thursday night to hit Jacksonville!! XCLUSIVE XCESSIVE LADIES NIGHT brought to you by Taste!! DJ SHOTGUN spinning the best House, Top 40 Remixes &…

    More
  • Friday, November 28, 2014
    Jacksonville Landing Market

    Jacksonville Landing Market

    The Jacksonville Landing Friday Market takes place every Friday from 10 a.m. – 2 p.m. in the Market area on the first floor of The Jacksonville Landing. The Friday…

    More
  • Friday, November 28, 2014
    $5 Fridays at MOSH

    $5 Fridays at MOSH

    Every Friday, come to MOSH to enjoy $5 admission and extended hours.

    More
  • Friday, November 28, 2014
    Visit Jacksonville

    Tropical Distractions

    Join Local and International Artist as well as Local Rockers DARKHORSE SALOON Friday November 28th for the first annual Tropical Distractions art show at Nippers Beach…

    More
  • Friday, November 28, 2014
    Visit Jacksonville

    Arcade Jax: 1 Year Anniversary

    Come celebrate the success of Arcade Jax at our 1 Year Anniversary Event! We will be giving away tons of prizes in our FREE MIDNIGHT RAFFLE and have lots of freeplay…

    More
  • Friday, November 28, 2014
    Visit Jacksonville

    Grandma Lee @ The Comedy Zone

    A finalist from America's Got Talent! Grandma Lee will electrify the stage from the moment she bursts from the starting gate until she crosses the finish line in a blaze…

    More
  • Friday, November 28, 2014
    Visit Jacksonville

    Grandma Lee @ The Comedy Zone

    A finalist from America's Got Talent! Grandma Lee will electrify the stage from the moment she bursts from the starting gate until she crosses the finish line in a blaze…

    More
  • Friday, November 28, 2014
    Visit Jacksonville

    Live Music BRAXTON ADAMSON 5pm

    Braxton Adamson is a musician based out of Jacksonville Florida. Getting his start at a young age, he is the former member of "3 Story Fall" out of Gainesville, FL. After…

    More

Feedback


Local Experts | All Blogs

  • Jacksonville Moms Blog
  • Void Magazine
  • First Coast Magazine
  • Kacie Couch
  • Local Expert Guest
Blogs by Jacksonville Moms Blog
  • Mom’s Guide to Jacksonville’s Kid-Friendly Hiking Trails

    November 18, 2014 8:55 am EST

    Have I mentioned that I love the fall? Yes, I think I have! Besides all the fun activities like visiting pumpkin patches and enjoying great family traditions, the beautiful weather in the fall makes it the perfect time of year to enjoy many outdoor activities that can be limited by the heat and humidity of our Florida summers.

  • The Ultimate Guide to Holiday Events in Jacksonville 2014

    November 15, 2014 10:33 am EST

    There is always something exciting to see and do in Jacksonville and the holidays are no exception!

  • Kid-Friendly Activities and Eats: The Beaches

    November 02, 2014 11:30 am EST

    I thought I would start dissecting our little (HUGE really) city by areas and talk about some fun, kid-friendly places to go and eat! Since I am a beach newbie, I have decided to start there. We have been exploring the area over the past few months and finding tons of great places. Everyone comes to the beach at one time or another, so I hope this will be helpful!

  • Top Five Favorite Running Destinations in Jacksonville

    November 01, 2014 10:41 am EDT

    It’s that time of year again! Time to get off the treadmills, skip the gym and get outdoors to run and enjoy the cooling fall temps. Fortunately for us, Jacksonville is a city of many different scenic landscapes, from the St. John’s River to the beautiful Atlantic Coast, so you will never get bored on your runs.

  • Kid-Friendly Activities and Eats: Downtown, San Marco, & Riverside

    October 10, 2014 11:11 am EDT

    The downtown, San Marco, and Riverside areas in Jacksonville are FULL of great things to do with kids! There are so many kid-friendly restaurants I had a hard time narrowing them down to a few. So here you go!

Blogs by Void Magazine
  • Growing Jax – A Guide to Our Regional Farmers Markets

    September 12, 2014 3:08 pm EDT

    According to critics, the most problematic feature of our region is the geographic size of Jacksonville. It’s just a really big city. If you drove from Baldwin in West Jacksonville, all the way to where Atlantic Boulevard dumps you on the ocean, it would take you almost an hour – and you would have never left the city limits of Jacksonville.

  • The Fantasy Football Food Experience — Eat like a local on gameday

    September 12, 2014 2:49 pm EDT

    Over the past two years, Shad Khan and the leadership of the Jacksonville Jaguars have made extensive efforts to transform the team from relative obscurity (for those outside Duval) into one of the most visible franchises in the league.

  • Coffee Shop Review – Bold Bean Coffee Roasters

    July 10, 2014 4:55 pm EDT

    Out with the old, in with the bold! Bold Bean Coffee Roasters has just opened its second location in South Jacksonville Beach, ironically where the old Starbucks was located. Bold Bean specializes in handmade, single-origin coffee, espresso beverages, craft beer and a community-orientated atmosphere.

  • Top Ten Romantic Restaurants in Jacksonville

    June 10, 2014 5:31 pm EDT

    What makes a restaurant romantic? If you’re not sure, you probably ought to ask someone female. When I asked my husband for his suggestions for this article, he said, “Is Guzzle Pipes and Gutty Works open yet?” Having an excellent beer list is not usually high on the list of most women’s romance requirements.

  • Locally Brewed Beers Perfect for The Summer

    June 02, 2014 12:02 pm EDT

    We all love a nice summer night with friends and a cool beer in our hand. This list will be your locally-brewed beer guide for the summer, no matter the occasion.

Blogs by First Coast Magazine
Blogs by Kacie Couch
  • Think pink!

    July 30, 2014 5:02 pm EDT

    When you think of a pink bird, what is the first thing that comes to your mind? For most people, it would be a flamingo. The flamingo is a very beautiful (and very pink) bird, but it is not a local species to say the least. Lucky for us, we have our own species of pink bird wading in our North Florida waters!

  • Fort Clinch Offers ‘Step into the Past,’ Great Eco-Adventure

    May 29, 2014 4:56 pm EDT

    “What a strange looking bird!” exclaimed the bearded man as we looked up at the helicopter flying overhead. It was a beautiful day in July and we were standing outside. I was wearing a sundress that came down to my knees and he was decked out in a woolen long-sleeved uniform. In JULY… In Florida. This was right after he called me a “jezebel,” no less.

Blogs by Local Expert Guest

Jacksonville Social