Whether you’re holding a meeting or a leisure event, a wide range of planning services are available to before and throughout your event.

Convention Planning Services

When it comes to Jacksonville, consider the Visit Jacksonville Services Team as your destination experts.

We're at your service! We have the connections to all the resources you’ll need to make your meeting or convention a big success. 

Whether you’re holding a meeting or a leisure event, our wide range of complimentary services are at your disposal before and throughout your event. The Services Team has great relationships with all the first-class companies and community resources, which ensures you have access to the best selection of products and services available in Northeast Florida. To learn more about how we can help with your event, contact Nicole at 904-421-9182, nchapman@visitjacksonville.com or Taylor at 904-421-9158, tterry@visitjacksonville.com.

We’re happy to assist you in any way we can to ensure you and your group has an unforgettable experience during your visit. Print our Summary of Services for your future planning.

Summary of Services

Attendance builders/Pre-Promotion:

  • Visit Jacksonville offers a wide variety of materials and publications to help drive attendance for your upcoming meeting in Jacksonville.
  • For your meeting website — a great, fast-moving promotional video is available for your use, images of the destination and links to popular Visit Jacksonville webpages from our site.
  • Microsite — Attendees can get all the information they need to plan their visit to Jacksonville. A few great features include: welcome letter from your organization, links to your website and destination information.
  • Visitor Magazine — Promote Jacksonville to your attendees at a previous year’s convention. 
  • Pre-promotional posters— we can send you a poster to display at a prior conference to promote.

Group welcome:

  • Welcome letter from Mayor Brown: Your services team will assist in securing a welcome letter from City of Jacksonville Mayor Alvin Brown. (minimum of 30-day notice is required)
  • Welcome letter from Jacksonville Regional Chamber of Commerce or JAXUSA Partnership: Your services team will assist in securing a welcome letter from the leaders at the Chamber.
  • Coordinate entertainment with The Jacksonville Landing during your conference dates.
  • Registration staffing — We can connect your group with local staffing agencies.
  • Plastic registration bags —Plastic bags are 9" x 13" and can accommodate most registration materials. They are blue bags featuring the Visit Jacksonville logo and can be purchased for $0.30 each.

Media assistance:

  • Local media contact list: We can provide an updated press list to contact Jacksonville media outlets with details of your event.
  • How to get your Event Covered: We can offer press release tips, templates and examples for the best coverage of your event.

Social Media

Stay up-to-date on what’s new in Jacksonville by following us on our social media accounts or on the Only in Jax website. We offer a variety of ways to interact with our staff, find out what’s happening around town, ask locals questions or post your favorite photo while in town. Share your Jacksonville experience by using the #onlyinjax.


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Top 50 Cvent

Jacksonville is a Top 50 Meeting Destinations in the United States by Cvent.

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Make attendees feel welcome with promotional materials.

Event Promotion Materials

The Visit Jacksonville team will ensure you have the right materials to promote your…

Event Promotion Materials

Promotional materials get attendees excited about their upcoming trip and help them to experience Jacksonville to the fullest while in town.

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Community Service Project

We've partnered with HandsOn Jacksonville to offer volunteer and service opportunities for…

Community Service Project

Give back while your group is in Jax!

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City-Wide EventsFeatured Events
Visit Jacksonville

Fiddler’s Turkey Run at the Jacksonville Equestrian Center

Jacksonville Equestrian Center

Fiddler’s Trailer Sales sponsors top barrel racers for the Thanksgiving weekend. This event is free and open to the public. Plenty of entertainment for the whole family. Spectator admission and parking is free. For more information: Sabra O’Quinn 352-622-8919 or www.fiddlerstrailers.com

  • Sunday, November 29, 2015
    Visit Jacksonville

    The World Famous Budweiser Clydesdales

    FREE EVENT | ALL AGES We invite you and your family to come and see these global icons in person. We will have Budweiser Clydesdales merchandise, beer and food…

  • Sunday, November 29, 2015
    Visit Jacksonville

    Cumberland Island Tour

    One of our most popular tours, this excursion offers an extensive and rich history of Amelia and Cumberland Island with views of wildlife along the way. We cruise by…

  • Sunday, November 29, 2015
    Visit Jacksonville

    Christmas Made in the South

    As Christmas time approaches what better way to get ready for the holiday season than to stroll the aisles for treasures at this year's award winning 27th annual Christmas…

  • Sunday, November 29, 2015
    Visit Jacksonville

    Jacksonville Jaguars vs San Diego Chargers

    The Jacksonville Jaguars take on the San Diego Chargers at EverBank Field

  • Sunday, November 29, 2015
    Visit Jacksonville

    Beach Creek Tour

    2:30 pm, 7 days per week This afternoon tour is a nice blend of history and nature, including a trip up Beach Creek with a beautiful view of the salt marshes and bird…

  • Sunday, November 29, 2015
    Visit Jacksonville

    Family Friendly Sunset Cruise

    7 days per week This tour offers a relaxing way for the whole family to take in Florida’s first sunset and hear an abbreviated history of the area. Reservations are…

  • Sunday, November 29, 2015
    Visit Jacksonville

    Jax Illuminations Drive Thru Holiday Light Show

    Jax Illuminations has created a wonderful opportunity for families to create a new holiday tradition! Enjoy the magic of driving through a mile of holiday lights that are…

  • Sunday, November 29, 2015
    Visit Jacksonville

    Downtown Dazzle: An Illumination Celebration

    Downtown offices of the JCC will be illuminated with a holiday light display synchronized to recorded songs of the season.

  • Sunday, November 29, 2015
    Visit Jacksonville

    Ronnie Milsap

    Ronnie Milsap remains one of Country music’s most influential performers. His chart topping country-pop crossover songs “It Was Almost Like a Song,” “Smoky…



  • Because of your efforts, we are in a much better position to negotiation with our vendors who share our goals and objectives.”~Ann Koralewski, Meeting Planner, Div. of Continuing Education, University of Florida

  • We all loved the area, it was beautiful and interesting and we are planning on coming back.”~Ellie O'Neill, Diamond Tours

  • If you want to have a meeting in a city that really understands the importance of creating a partnership Jacksonville is the place. AECT has held two National Conventions with 1000 attendees each time and the ratings were extremely high. The airport is accessible from many major hubs and the transportation to the Hyatt Regency-Riverfront was easy and quick. This city and the Visit Jacksonville group know how to make meetings successful. They get what it means to form a partnership!”~Phillip Harris Ed.D., Executive Director, AECT

  • Feedback from attendees was ?Best ever reunion!" And it was our 19th!”~James Horn, USS Haynsworth

  • "Movie trivia, perfume-making, architectural games and other hidden pleasures keep you entertained." ”~Robin Tierny, February 2011

The Visit Jacksonville Blog

  • Katie
  • First Coast Magazine
  • Kacie Couch
  • Void Magazine
  • Jacksonville Moms Blog
Blogs by Katie
Blogs by First Coast Magazine
Blogs by Kacie Couch
  • Think pink!

    July 30, 2014 5:02 pm EDT

    When you think of a pink bird, what is the first thing that comes to your mind? For most people, it would be a flamingo. The flamingo is a very beautiful (and very pink) bird, but it is not a local species to say the least. Lucky for us, we have our own species of pink bird wading in our North Florida waters!

  • Fort Clinch Offers ‘Step into the Past,’ Great Eco-Adventure

    May 29, 2014 4:56 pm EDT

    “What a strange looking bird!” exclaimed the bearded man as we looked up at the helicopter flying overhead. It was a beautiful day in July and we were standing outside. I was wearing a sundress that came down to my knees and he was decked out in a woolen long-sleeved uniform. In JULY… In Florida. This was right after he called me a “jezebel,” no less.

Blogs by Void Magazine
  • fresh produce florida

    Growing Jax – A Guide to Our Regional Farmers Markets

    September 12, 2014 3:08 pm EDT

    Jacksonville boasts plenty of delicious farmers markets. So get out there and support your local farms with this guide to regional markets.

  • gameday food

    Eat Like A Local on Gameday in Jacksonville

    September 12, 2014 2:49 pm EDT

    Over the past two years, Shad Khan and the leadership of the Jacksonville Jaguars have made extensive efforts to transform the team from relative obscurity (for those outside Duval) into one of the most visible franchises in the league.

  • Coffee Shop Review – Bold Bean Coffee Roasters

    July 10, 2014 4:55 pm EDT

    Out with the old, in with the bold! Bold Bean Coffee Roasters has just opened its second location in South Jacksonville Beach, ironically where the old Starbucks was located. Bold Bean specializes in handmade, single-origin coffee, espresso beverages, craft beer and a community-orientated atmosphere.

  • Top Ten Romantic Restaurants in Jacksonville

    June 10, 2014 5:31 pm EDT

    What makes a restaurant romantic? If you’re not sure, you probably ought to ask someone female. When I asked my husband for his suggestions for this article, he said, “Is Guzzle Pipes and Gutty Works open yet?” Having an excellent beer list is not usually high on the list of most women’s romance requirements.

  • Locally Brewed Beers Perfect for The Summer

    June 02, 2014 12:02 pm EDT

    We all love a nice summer night with friends and a cool beer in our hand. This list will be your locally-brewed beer guide for the summer, no matter the occasion.

Blogs by Jacksonville Moms Blog
  • Many people visiting or new to the Jacksonville area don't realize the awesome assortment of outdoor activities our city has to offer

    Jacksonville’s Great Outdoors

    September 21, 2015 12:13 pm EDT

    Many people visiting or new to the Jacksonville area don't realize the awesome assortment of outdoor activities our city has to offer.

  • Taking On Downtown- With Kids!

    September 04, 2015 10:50 am EDT

    Lately, there have been lots of innovative ideas put forward regarding Downtown Jacksonville. It seems as though every creative thinker and successful business owner in town has a fabulous idea for making over the under utilized portions of the area.

  • Beat the heat as you cool down with the sweet treats on earth at Sweet Pete's candy store in downtown Jacksonville.

    Jacksonville Summer Solutions: Having Fun While Keeping Cool

    July 29, 2015 11:09 am EDT

    Like every city in Florida, Jacksonville can get HOT.

Jacksonville Social