Whether you’re holding a meeting or a leisure event, a wide range of planning services are available to before and throughout your event.

Convention Planning Services

When it comes to Jacksonville, consider the Visit Jacksonville Services Team as your destination experts

We're at your service! We have the connections to all the resources you’ll need to make your meeting or convention a big success. 

Whether you’re holding a meeting or a leisure event, our wide range of complimentary services are at your disposal before and throughout your event. The Services Team has great relationships with all the first-class companies and community resources, which ensures you have access to the best selection of products and services available in Northeast Florida. To learn more about how we can help with your event, contact Nicole at 904-421-9182, nchapman@visitjacksonville.com or Taylor at 904-421-9158, tterry@visitjacksonville.com.

We’re happy to assist you in any way we can to ensure you and your group has an unforgettable experience during your visit.

Summary of Services

Attendance builders/Pre-Promotion:

  • Visit Jacksonville offers a wide variety of materials and publications to help drive attendance for your upcoming meeting in Jacksonville.
  • For your meeting website — a great, fast-moving promotional video is available for your use and links to popular Visit Jacksonville webpage from our site.
  • Microsite — Attendees can get all the information they need to plan their visit to Jacksonville. A few great features include: welcome letter from your organization, links to your website and destination information.
  • Visitor Magazine — Promote Jacksonville to your attendees at a previous year’s convention. 
  • Pre-promotional posters— we can send you a poster to display at a prior conference to promote.

Group welcome:

  • Welcome letter from Mayor Brown: Your services team will assist in securing a welcome letter from City of Jacksonville Mayor Alvin Brown. (minimum of 30-day notice is required)
  • Welcome letter from Jacksonville Regional Chamber of Commerce or JAXUSA Partnership: Your services team will assist in securing a welcome letter from the leaders at the Chamber.
  • Coordinate entertainment with The Jacksonville Landing during your conference dates.
  • Registration staffing — We can connect your group with local staffing agencies.
  • Plastic registration bags —Plastic bags are 9" x 13" and can accommodate most registration materials. They are blue bags featuring the Visit Jacksonville logo and can be purchased for $0.30 each.

Media assistance:

  • Local media contact list: We can provide an updated press list to contact Jacksonville media outlets with details of your event.
  • How to get your Event Covered: We can offer press release tips, templates and examples for the best coverage of your event.

Social Media

Stay up-to-date on what’s new in Jacksonville by following us on our social media accounts. We offer a variety of ways to interact with our staff, fiond out what’s happening around town, ask locals’ questions or post your favorite photo while in town. Share your Jacksonville experience by using the #onlyinjax.


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Discover the best of Jacksonville with Active Escapes. Providing DMC services for all of NE Florida, Active Escapes specializes in planning excursions, tours, events, and transportation for corporate, association, reunion, and leisure groups. Explore, tour, and…

1177 Garrison Drive
St. Augustine, FL 32092-
Phone: 904-230-8787

Discover the best of Jacksonville with Active Escapes. Providing DMC services for all of NE Florida, Active Escapes specializes in planning excursions, tours, events, and transportation for corporate, association, reunion, and leisure groups. Explore, tour, and…

1177 Garrison Drive
St. Augustine, FL 32092-
Phone: 904-230-8787

Northeast Florida's premier event rental company providing tents,tables,chairs, linens, lighting, dance floor, staging and more.

4539 St. Augustine Rd, Suite 1
Jacksonville, FL 32207
Phone:

Ashley Street Catering specializes in corporate and private events for both large and small groups. From southern favorites to classic party foods. Invest in the best and contact us today!

613 W. Ashley St.
JACKSONVILLE, FL 32202
Phone: 904-354-4162
Fax: 904-791-4360

Beachview Event Rentals & Design is a full-service rental company with the quality inventory and unique designs to make your event a huge success. Since 1999, we’ve been wowing clients and their guests with an extensive selection of event rentals including:…

2720 Park Street, Suite 206
JACKSONVILLE, FL 32205
Phone: 8777827368
Fax: 912 510 3820


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Featured PagesFeatured Pages
Make attendees feel welcome with promotional materials.

Event Promotion Materials

The Visit Jacksonville team will ensure you have the right materials to promote your…

Event Promotion Materials

Promotional materials get attendees excited about their upcoming trip and help them to experience Jacksonville to the fullest while in town.

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Featured PagesFeatured Pages

Community Service Project

We've partnered with HandsOn Jacksonville to offer volunteer and service opportunities for…

Community Service Project

Give back while your group is in Jax!

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Maximize attendee engagement with a Fitzeal break.

Win A Free Fitzeal Fitness Break

Visit Jacksonville has teamed up with Fitzeal to offer your group an added perk. Any…

Win A Free Fitzeal Fitness Break

Submit your RFP today to win a Free Fitzeal Fitness Break!

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City-Wide EventsFeatured Events
Jacksonville Landing Market

Jacksonville Landing Market

The Jacksonville Landing

The Jacksonville Landing Friday Market takes place every Friday from 10 a.m. – 2 p.m. in the Market area on the first floor of The Jacksonville Landing. The Friday Market features beautiful displays of art, jewelry, unique gifts and more.

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  • Friday, November 21, 2014
    $5 Fridays at MOSH

    $5 Fridays at MOSH

    Every Friday, come to MOSH to enjoy $5 admission and extended hours.

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  • Friday, November 21, 2014
    Visit Jacksonville

    Jax Illuminations Drive Thru Holiday Light Show

    Jax Illuminations has created a wonderful opportunity for families to create a new holiday tradition! Enjoy the magic of driving through a mile of holiday lights that are…

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  • Friday, November 21, 2014
    Visit Jacksonville

    David Alan Grier @ The Comedy Zone

    David Alan Grier has become a fixture in the world of theater, television and comedy. He was a principal cast member on "In Living Color," is a 3 time Tony and GRAMMY…

    More
  • Friday, November 21, 2014
    Visit Jacksonville

    Live Music by Jig to a Milestone

    Live music at Fionn MacCool's by Jig to a Milestone.

    More
  • Friday, November 21, 2014
    Visit Jacksonville

    Jacksonville Old Time Jam CD Release Party

    Join us Friday November 21st at Underbelly for a free show celebrating the release of our new CD! Jesse Montoya, Snake Blood Remedy, Streak of Lean, Knotty Pines, Aisha…

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  • Friday, November 21, 2014
    Visit Jacksonville

    David Alan Grier @ The Comedy Zone

    David Alan Grier has become a fixture in the world of theater, television and comedy. He was a principal cast member on "In Living Color," is a 3 time Tony and GRAMMY…

    More
  • Thursday, November 20, 2014
    Visit Jacksonville

    Grand Opening of Xclusive Xcessive Ladies Night @ Taste!

    Newest upscale Thursday night to hit Jacksonville!! XCLUSIVE XCESSIVE LADIES NIGHT brought to you by Taste!! DJ SHOTGUN spinning the best House, Top 40 Remixes &…

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  • Thursday, November 20, 2014
    Visit Jacksonville

    The Erin Foley Comedy Show

    Headliner Erin Foley kicks-off four shows on Thursday 11/20 with our nearly famous "Fun on a Bun" promotion. Purchase ANY ticket online (only) and receive a FREE burger,…

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  • Friday, November 21, 2014
    Visit Jacksonville

    Live Music BRAXTON ADAMSON 5pm

    Braxton Adamson is a musician based out of Jacksonville Florida. Getting his start at a young age, he is the former member of "3 Story Fall" out of Gainesville, FL. After…

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Feedback

  • A thank you for the fabulous gift in my room today! A wonderful surprise at the end of my day! I am so excited to bring one of my groups to Jacksonville. I love this destination and hope to bring my other groups here as well.”~Pam Soules, Winmark Corporation

  • We would like to thank you for all of your help and support for our conference. The feedback to date has been overwhelmingly positive. We had a great conference and we couldn?t have done it without you.”~Sandy Sue, Brookfield Real Estate Services

  • Beautiful city. Excellent support from highly professional staff at the CVB and hotel. Very ?on top of it? CVB staff. Did an excellent job and made it very easy for me to select hotel and plan activities. Thanks!”~Stanley Galloway, USS Yosemite Association

  • The Prime Osborn Convention Center is charming, the city is beautiful, and our group had nothing but highest praise for their experience there. To say that a miracle occurred from the time of the flood to the start of our conference is not a stretch, and the ‘Visit Jacksonville’ representatives were a huge part of that miracle. We could not have done this without them. Thank you-thank you-thank you!!!”~AAPC June 2010-Melanie Mestas, Conference Director

  • I appreciate all the work you did on the front end to deal with questions regarding the need of our members who have disabilities. I was surprised to have welcome package waiting at the Omni when I arrived. Thanks so much for everything.”~Michele Rusin, American Board of Rehabilitation Psychology, Inc.,


Local Experts | All Blogs

  • Denise M. Reagan
  • First Coast Magazine
  • Visit Jacksonville
  • Void Magazine
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Blogs by Denise M. Reagan
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Blogs by Void Magazine
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    July 10, 2014 4:55 pm EDT

    Out with the old, in with the bold! Bold Bean Coffee Roasters has just opened its second location in South Jacksonville Beach, ironically where the old Starbucks was located. Bold Bean specializes in handmade, single-origin coffee, espresso beverages, craft beer and a community-orientated atmosphere.

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    What makes a restaurant romantic? If you’re not sure, you probably ought to ask someone female. When I asked my husband for his suggestions for this article, he said, “Is Guzzle Pipes and Gutty Works open yet?” Having an excellent beer list is not usually high on the list of most women’s romance requirements.

  • Locally Brewed Beers Perfect for The Summer

    June 02, 2014 12:02 pm EDT

    We all love a nice summer night with friends and a cool beer in our hand. This list will be your locally-brewed beer guide for the summer, no matter the occasion.

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Jacksonville Social