Whether you’re holding a meeting or a leisure event, a wide range of planning services are available to before and throughout your event.

Convention Planning Services

When it comes to Jacksonville, consider the Visit Jacksonville Services Team as your destination experts

We're at your service! We have the connections to all the resources you’ll need to make your meeting or convention a big success. 

Whether you’re holding a meeting or a leisure event, our wide range of complimentary services are at your disposal before and throughout your event. The Services Team has great relationships with all the first-class companies and community resources, which ensures you have access to the best selection of products and services available in Northeast Florida. To learn more about how we can help with your event, contact Nicole at 904-421-9182, nchapman@visitjacksonville.com or Taylor at 904-421-9158, tterry@visitjacksonville.com.

We’re happy to assist you in any way we can to ensure you and your group has an unforgettable experience during your visit.

Summary of Services

Attendance builders/Pre-Promotion:

  • Visit Jacksonville offers a wide variety of materials and publications to help drive attendance for your upcoming meeting in Jacksonville.
  • For your meeting website — a great, fast-moving promotional video is available for your use and links to popular Visit Jacksonville webpage from our site.
  • Microsite — Attendees can get all the information they need to plan their visit to Jacksonville. A few great features include: welcome letter from your organization, links to your website and destination information.
  • Visitor Magazine — Promote Jacksonville to your attendees at a previous year’s convention. 
  • Pre-promotional posters— we can send you a poster to display at a prior conference to promote.

Group welcome:

  • Welcome letter from Mayor Brown: Your services team will assist in securing a welcome letter from City of Jacksonville Mayor Alvin Brown. (minimum of 30-day notice is required)
  • Welcome letter from Jacksonville Regional Chamber of Commerce or JAXUSA Partnership: Your services team will assist in securing a welcome letter from the leaders at the Chamber.
  • Coordinate entertainment with The Jacksonville Landing during your conference dates.
  • Registration staffing — We can connect your group with local staffing agencies.
  • Plastic registration bags —Plastic bags are 9" x 13" and can accommodate most registration materials. They are blue bags featuring the Visit Jacksonville logo and can be purchased for $0.30 each.

Media assistance:

  • Local media contact list: We can provide an updated press list to contact Jacksonville media outlets with details of your event.
  • How to get your Event Covered: We can offer press release tips, templates and examples for the best coverage of your event.

Social Media

Stay up-to-date on what’s new in Jacksonville by following us on our social media accounts. We offer a variety of ways to interact with our staff, fiond out what’s happening around town, ask locals’ questions or post your favorite photo while in town. Share your Jacksonville experience by using the #onlyinjax.


In The Convention Planning Services Section

Results 1 - 12 of 52

Active Escapes

Discover the best of Jacksonville with Active Escapes. Providing DMC services for all of NE Florida, Active Escapes specializes in planning excursions, tours, events, and transportation for corporate, association, reunion, and leisure groups. Explore, tour, and…

1177 Garrison Drive
St. Augustine, FL 32092
Phone: 904-230-8787

Northeast Florida's premier event rental company providing tents,tables,chairs, linens, lighting, dance floor, staging and more.

4539 St. Augustine Rd, Suite 1
Jacksonville, FL 32207
Phone: 904-379-6822

AOP2 Events

AOP2 Events has provided Florida with exceptional events for over 25 years. From Corporate Events to Social Gatherings expect no less than complete partnership, leading edge creativity and breathtaking productions. AOP2 Events will engage your attendees through…

5105 Phillips Highway Suites 4&5
Jacksonville, FL 32207
Phone: 407-342-2717

Our studio specializes in events, conventions, sports, weddings and portraits with the ability for onsite printing, studio and web hosting

Phone: 904-273-4442

Ashley Street Catering

Ashley Street Catering specializes in corporate and private events for both large and small groups. From southern favorites to classic party foods. Invest in the best and contact us today!

613 W. Ashley St.
JACKSONVILLE, FL 32202
Phone: 904-354-4162
Fax: 904-791-4360

Bistro Aix Restaurant and Lounge

Located in Jacksonville’s historic San Marco district, Bistro Aix is an award winning restaurant that creates an exciting atmosphere, offers a food and wine menu full of distinctive flavors and complements this with professional service. Bistro Aix offers…

1440 San Marco Blvd.
Jacksonville, FL 32207
Phone: 904-398-1949

The place for great Italian food and fun! Buca offers modern Italian cuisine in a group-friendly, eclectic, vintage setting. Our family-style dishes are available in two portion sizes: Buca Small feeds up to three, Buca Large feeds an average-sized country. …

10334 Southside Blvd.
Jacksonville, FL 32256
Phone: 904-363-9090

Locally owned and operated awards and recognition retailer that engraves on site. Product offering includes plaques, acrylics, crystal, badges, business gifts, trophies, and promotional products.

11645 Beach Blvd, Suite 205
JACKSONVILLE, FL 32246
Phone: 904-997-6166
Fax: 904-997-0211


Featured PagesFeatured Pages
Make attendees feel welcome with promotional materials.

Promotional Materials & Marketing Tools

The Visit Jacksonville team will ensure you have the right materials to promote your…

Event Promotion Materials

Promotional materials get attendees excited about their upcoming trip and help them to experience Jacksonville to the fullest while in town.

Learn More
Featured PagesFeatured Pages

Community Service Project

We've partnered with HandsOn Jacksonville to offer volunteer and service opportunities for…

Community Service Project

Give back while your group is in Jax!

Learn More
Featured PagesFeatured Pages
Maximize attendee engagement with a Fitzeal break.

Win A Free Fitzeal Fitness Break

Visit Jacksonville has teamed up with Fitzeal to offer your group an added perk. Any…

Win A Free Fitzeal Fitness Break

Submit your RFP today to win a Free Fitzeal Fitness Break!

Learn More
City-Wide EventsFeatured Events
Visit Jacksonville

“The New York Times Magazine Photographs” Exhibition at MOCA Jacksonville

MOCA Jacksonville

From April 26th through August 24th 2014, the Museum of Contemporary Art Jacksonville hosts an exhibition featuring photography from "The New York Times Magazine".

More
  • Wednesday, August 20, 2014
    Visit Jacksonville

    WHISKEY WEDNESDAY

    A different featured whiskey every Wednesday at Fionn's!!

    More
  • Thursday, August 21, 2014
    Jacksonville “Top to Bottom” Walking Tour

    Jacksonville “Top to Bottom” Walking Tour

    Enjoy the River City’s unique sites and untold stories. Discover secret underground tunnels and skyline views from the top of Downtown's 42nd floor.

    More
  • Thursday, August 21, 2014
    Visit Jacksonville

    Free Thursday Nights and Exhibition Tour at MOCA Jacksonville

    Visit MOCA Jacksonville on Thursday nights for free during "The New York Times Magazine Photographs" exhibition.

    More
  • Thursday, August 21, 2014
    Visit Jacksonville

    “The New York Times Magazine Photographs” Exhibition at MOCA Jacksonville

    From April 26th through August 24th 2014, the Museum of Contemporary Art Jacksonville hosts an exhibition featuring photography from "The New York Times Magazine".

    More
  • Friday, August 22, 2014
    Jacksonville Landing Market

    Jacksonville Landing Market

    The Jacksonville Landing Friday Market takes place every Friday from 10 a.m. – 2 p.m. in the Market area on the first floor of The Jacksonville Landing. The Friday…

    More
  • Friday, August 22, 2014
    $5 Fridays at MOSH

    $5 Fridays at MOSH

    Every Friday, come to MOSH to enjoy $5 admission and extended hours.

    More
  • Friday, August 22, 2014
    Visit Jacksonville

    “The New York Times Magazine Photographs” Exhibition at MOCA Jacksonville

    From April 26th through August 24th 2014, the Museum of Contemporary Art Jacksonville hosts an exhibition featuring photography from "The New York Times Magazine".

    More
  • Saturday, August 23, 2014
    Visit Jacksonville

    “The New York Times Magazine Photographs” Exhibition at MOCA Jacksonville

    From April 26th through August 24th 2014, the Museum of Contemporary Art Jacksonville hosts an exhibition featuring photography from "The New York Times Magazine".

    More
  • Sunday, August 24, 2014
    Visit Jacksonville

    “The New York Times Magazine Photographs” Exhibition at MOCA Jacksonville

    From April 26th through August 24th 2014, the Museum of Contemporary Art Jacksonville hosts an exhibition featuring photography from "The New York Times Magazine".

    More

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Local Experts | All Blogs

  • Kacie Couch
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    New York Times Magazine Exhibition

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    June 10, 2014 5:31 pm EDT

    What makes a restaurant romantic? If you’re not sure, you probably ought to ask someone female. When I asked my husband for his suggestions for this article, he said, “Is Guzzle Pipes and Gutty Works open yet?” Having an excellent beer list is not usually high on the list of most women’s romance requirements.

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