Meeting Planner Toolkit

How can we help you?

Whether your event is booked or you’re just getting started, our Meeting Planner Toolkit has everything you'll need to market Jacksonville to your group. Our seasoned and savvy Destination Experience team is here to share our love and expertise of Jacksonville to help you curate a memorable event. We have established connections to area companies and resources, which ensures bringing the best of our community to your event - all at no cost to you!

A wide range of complimentary services are at your disposal before and throughout your event. Our southern hospitality and welcoming disposition are second nature so we're happy to assist in any way to ensure your group has an unforgettable experience during your visit.

To learn more about how we can help with your event, email or call us at 904.798.9111. Download our Summary Of Services for your future planning.

Attendance Builders & Pre-Promotion

  • Prior Year Promotion: Display collateral and give-away items for prior conferences. The more they know, the more likely they'll go!
  • Meeting Website Enhancements: Promotional videos, images and links to popular Visit Jacksonville webpages.

Destination Marketing Tools

  • Talking points and fun facts highlighting Jacksonville
  • Media Hub: Gallery of images, videos and logos to promote your event
  • Social Media Toolkit: Utilize our toolkit with suggested sample posts. Don't forget to share by using #onlyinjax!
  • Collateral: Visitor Magazines, area maps and brochures, dining guides, sample itineraries, postcards, give-away items, Attendee Passport
  • Microsites: A custom microsite link from your event website, marketed specific to your attendees
  • Calendar of Events: A comprehensive month-by-month calendar of activities and special events in Jacksonville.

Business Service Referrals

Access Visit Jacksonville’s network of local businesses to assist with your event. We can connect you or serve as liaison to obtain proposals.

Audio Visual Caterers
Decor
Destination Management
Local GiftsPhotography
Staffing
Transportation

Activities and Entertainment Referrals

Our Services team can provide information to help develop the wow factor for your program, giving your attendees an #onlyinjax experience.

AttractionsEntertainment Music
NightlifeOff-site VenuesRestaurants
Sightseeing & ToursTeambuilding

Group Welcome

  • Welcome letter from the mayor’s office
  • Welcome on Visit Jacksonville's social media outlets

Media Assistance

  • Local media contact list
  • Press release tips, templates and examples for the best coverage of your event

Social Media

Stay up-to-date on what’s new in Jacksonville by following us on our social media accounts. We offer a variety of ways to interact with our staff, find out what’s happening around town, ask locals questions or post your favorite photo while in town. Share your Jacksonville experience by using the #onlyinjax.

Looking for something else? Our team is happy to assist with your requests and point you in the right direction.