Whether you’re holding a meeting or a leisure event, a wide range of planning services are available to before and throughout your event.

Convention Planning Services

When it comes to Jacksonville, consider the Visit Jacksonville Services Team as your destination experts.

We're at your service! We have the connections to all the resources you’ll need to make your meeting or convention a big success. 

Whether you’re holding a meeting or a leisure event, our wide range of complimentary services are at your disposal before and throughout your event. The Services Team has great relationships with all the first-class companies and community resources, which ensures you have access to the best selection of products and services available in Northeast Florida. To learn more about how we can help with your event, contact Courtney Hartert at 904-421-9176, chartert@visitjacksonville.com or Becky Parker at 904-421-9151, bparker@visitjacksonville.com.

We’re happy to assist you in any way we can to ensure you and your group has an unforgettable experience during your visit. Print our Summary of Services for your future planning.

Summary of Services

 Attendance Builders/Pre-Promotion: Visit Jacksonville offers a wide variety of materials to help drive attendance for your upcoming meeting:

  • For your meeting website- fast-moving promotional videos, images and links to popular  Visit Jacksonville webpages or a link to a customized microsite.
  • Visitor Magazines, Poster, Postcards- We can send you a poster to display at a prior conference to promote Jacksonville as well as postcards and a small amount of give-a-way items to pique your attendees interest in Jacksonville.

Destination Marketing Tools: 

  • Jacksonville Overview: Talking points for use in promoting Jacksonville to your attendees.
  • Jax Facts: A list of helpful information and fun facts about Jacksonville.
  • Visit Jacksonville color logo to use to promote your event.
  • Photo Library: Destination images for your website, program or brochure.
  • Social Media: Utilize Visit Jacksonville’s social media outlets to share information  with attendees.
  • Videos: Promotional videos are available in a wide variety of formats.
  • Collateral: Visitor Magazine, Destination Sheets, Infographics and flyers- we have a wide variety of information available, just let us know what you need.
  • Calendar of Events (Available at http://www.visitjacksonville.com/events) A comprehensive month-by-month calendar of the entertaining activities and special events taking place in Jacksonville.

Business Service Referrals: Access Visit Jacksonville’s network of local business partners to assist with your event. We can connect you or serve as your liaison to obtain proposals from local businesses to suit your planning needs. Businesses include:

  • Audio/Visual Companies
  • Individual and Group Transportation Companies
  • Caterers
  • Destination Management Companies
  • Decor
  • Photographers
  • Staffing Agencies

Activities and Entertainment Referrals: Our Services team can provide information to help develop the wow factor for your program. Businesses include:

  • Attractions
  • Entertainment
  • Music
  • Nightlife
  • Off-site venues
  • Restaurants
  • Sightseeing & Tours

Group welcome:

  • Welcome letter from the mayor’s office: Your services team will assist in securing a welcome letter from City of Jacksonville Mayor. (minimum of 30-day notice is required)
  • Welcome letter from Jacksonville Regional Chamber of Commerce or JAXUSA Partnership: Your services team will assist in securing a welcome letter from the leaders at the Chamber.
  • Coordinate entertainment with The Jacksonville Landing during your conference dates.

Registration Materials:

  • Plastic registration bags: Plastic bags are 9" x 13" and can accommodate most registration materials. They are blue bags featuring the Visit Jacksonville logo and can be purchased for $0.30 each.
  • Registration Staffing: We can connect your group with local staffing agencies.
  • Visitor Magazine and Destination Sheets: We can provide brochures and documents on Jacksonville to share with your attendees.

Media assistance:

  • Local media contact list: We can provide an updated press list to contact Jacksonville media outlets with details of your event.
  • How to get your Event Covered: We can offer press release tips, templates and examples for the best coverage of your event.

Social Media: Stay up-to-date on what’s new in Jacksonville by following us on our social media accounts. We offer a variety of ways to interact with our staff, find out what’s happening around town, ask locals questions or post your favorite photo while in town. Share your Jacksonville experience by using the #onlyinjax.

Community Service Project: Connect with HandsOn Jacksonville to develop a meaningful community service project that is appropriate for your attendees. HandsOn Jacksonville partners with local nonprofit organizations allowing you to customize an opportunity for your attendees in various areas including veterans, children, literacy, education, health, homelessness or environment.  To develop a custom project call  904-332-6767. To view a listing of prearranged opportunities visit  www.handsonjacksonville.org.



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Feedback

  • This missive comes to express the lasting impressions we left Jacksonville with. My colleagues and I enjoyed the beauty of the city and the outstanding job Glenda Washington with your organization did in hosting our group.”~Church of God in Christ 2010 Bishop’s Conference-Bishop Floyd E. Perry

  • "Typical reaction after a visit here: 'Geez, Jacksonville is cooler than I thought." ”~Diane Bair/Pamela Wright, Feb. 13, 2011

  • If you want to have a meeting in a city that really understands the importance of creating a partnership Jacksonville is the place. AECT has held two National Conventions with 1000 attendees each time and the ratings were extremely high. The airport is accessible from many major hubs and the transportation to the Hyatt Regency-Riverfront was easy and quick. This city and the Visit Jacksonville group know how to make meetings successful. They get what it means to form a partnership!”~Phillip Harris Ed.D., Executive Director, AECT

  • The professional and responsive nature of Visit Jacksonville aided well in developing this event into the success it was.”~Brad Rossacci, Anthony Travel Inc.

  • Attendees were thrilled with Jacksonville. Many people were quoted as saying that it was the most successful conference in its 19 years and that they would absolutely return to Jacksonville.”~Shaun Barker, Assistant to Director, Shingo Prize Conference


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